Clearing process, FAQs and special circumstances

Don't panic!

You want to find a degree course that's right for you, and you want to do it quickly - but the most important thing is, DON'T PANIC.

Follow these steps, which will guide you through the Clearing process.  For special advice on Adjustment, visit our dedicated Adjustment page.

What is Clearing?

Clearing is part of the UCAS university application process. It’s a way for you to find a place at university if you applied through UCAS but haven’t managed to secure a place for the current year. 

Am I eligible for Clearing?

 You are eligible for Clearing if:

  • You have already applied through UCAS this cycle, and are not holding any offers
  • You applied to UCAS after 30th June
  • Your place was not confirmed at your firm and insurance choice universities

You can check UCAS Track to see if you're eligible for Clearing.  UCAS will not send you anything in the post to tell you if you are eligible, so it is important that you check online.

If you are eligible for Clearing an 'Add Clearing choice' button will appear on your Track 'choices' screen, which you can use to accept a place on a course you have been offered through Clearing.

What will happen when I phone Swansea University to apply through Clearing?

When you call our Helpline Team you will be asked for:

  • Your Clearing number (if you are already in the UCAS system for this cycle)
  • The name of the course you're interested in
  • Details of your qualifications

If there are vacancies on the course you are interested in and you meet our minimum requirements, your details will be recorded and you may be offered a place.

When you call, you will be given a temporary student number.  You can use this number (or your UCAS Personal ID number) and your surname to track the progress of your application on our online tracking service.

Please ensure that you give us a valid email address as you will be sent an email if you are offered a place.

If you're interested in learning more about life here, make sure to talk to our Student Ambassadors on the Helpline, who can give you an insight into what it is like to study at Swansea.

How can I track my progress?

If you've made an application via Clearing or Adjustment, you can check its progress here

Swansea University has made me a Clearing offer - what do I do now?

You can visit Swansea University during one of our Clearing Open Afternoons between Friday 18th and Wednesday 23rd August (including Saturday 19th and Sunday 20th August). 

It's also a good idea to discuss the option with your family and friends, and school or college.

I've decided to accept a Clearing offer from Swansea University - what next?

When we offer you a place in Clearing, you then have 48 hours to enter our course details onto UCAS Track, in order to be formally accepted:

  • Log into your UCAS Track account
  • Click on the 'Add Clearing choice' button, and enter the Swansea Institution code which is S93
  • Add the details for the course on which you've been offered a place - you can only enter details for one choice, so make sure you're certain about your decision
  • If the course code that you want doesn’t appear in the drop-down list, don’t worry – you should be able to type it in manually

The Clearing referral system will be available via UCAS Track from late afternoon on Thursday 17th August.

Once you have entered these details onto Track, and you have provided us with any additional information we may require from you, we can then formally accept you!

The acceptance will be displayed in the 'Choices' section of Track, and UCAS will send you a letter to let you know your place is confirmed.  We will also send you a formal offer email and details of how to apply for accommodation.

What if I haven't made a UCAS application this year?

If you haven't made a UCAS application this cycle but are interested in 2017 entry, it is not too late - for further details, see our information on late applications.

What does Clearing mean for my student finance?

If you accept a place through Clearing or Adjustment, you'll need to tell the people who deal with your application for student finance.  They can then make the necessary amendments for any financial help you're entitled to.  Find out how here.

I'm a parent - can I speak to you directly?

We cannot discuss your son or daughter's application unless you have been nominated on their UCAS form, or have their permission. 

However, with that permission we can advise you directly on accommodation, the kind of support they will have when they arrive here, and general information about the University, Swansea and the surrounding area.

Call us on our dedicated Parents' helpline - 01792 513050

Applying with a criminal conviction

Having a caution or conviction will not necessarily prevent you gaining a place on your chosen course - the decision will depend on the circumstances and background to your offence(s).

Criminal records will be taken into account for recruitment purposes only when the conviction is relevant.  Unless the nature of the work demands it, you will not be asked to disclose convictions which are 'spent' or 'filtered', under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013).

Applicants with 'unspent' criminal convictions or cautions will first be judged on academic grounds.  If an Admissions Tutor wishes to recommend an offer in Clearing, you will be asked to provide further information which would be considered by the Admissions Selector and Pro Vice Chancellor with responsibility for Admissions, to decide whether or not the application can proceed.

If you have been made an offer and wish to accept it, you will be asked to complete a Details of conviction form and return it to as quickly as possible.  We will decide within 2 working days whether your application can proceed.

Any applicant who receives a caution or conviction after applying and before the date of enrolment to the University should inform the Admissions Office without delay.