Article Processing Charges - Gold Open Access Support

Help with Article Processing Charges for UKRI (RCUK) Funded Research

The Library has funding from an UKRI* block grant to pay article processing charges. This grant will enable authors to comply with their funder's open access policy. Annual grant awards are made to the University and we provide financial support to researchers on a first come, first served basis. More information about the UKRI open access policy and the current version of the FAQ section (April 2018) can be found on their website.

*UKRI (formerly RCUK) includes AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, NC3Rs and STFC.

To qualify for funding from the UKRI open access fund:

  • Your research must be funded by UKRI and your eligible paper must be a peer reviewed journal article or conference proceeding. 
  • You must use a gold open access route. This means that the paper is available for immediate unrestricted online access at no cost to the end user.
  • The journal should use a creative commons CC-BY licence, which allows downloading and the use of text and data mining tools. It should also allow immediate deposit in other repositories. This can be checked using Sherpa FACT or by checking the journal's OA web page. 
  • Please comply with all of the funder's requirements, for example, EPSRC now require a 'Data Access Statement' in all publications. You must acknowledge the UKRI (RCUK) grant in your article and include the grant number. Examples of funder acknowledgment and data access statements are available from our Open Access FAQs.
  • Where we are able to reduce the cost of publishing Gold OA in subscription (hybrid) journals via offsetting deals or membership schemes, the information is available  in the 'Publisher Discount' section below.
  • The corresponding author or grant holder must be a current member of Swansea University. Please note that a request for APC payment does not guarantee that funding will be available.
  • Apply for funding when your article is accepted for publication and provide documentation to support the application (acceptance email). We would also encourage you to upload the Author Accepted Manuscript (AAM) when submitting a request.

Please complete this online application form to apply for APC financial support. 

  • Please note that we do not accept applications for retrospective conversion to gold open access for articles that are already published (HEFCE OA FAQ  see 10.1-10.3).
  • If we approve your request, we will contact you to initiate the administrative process with the publisher for payment of the APC.
  • You are required to upload the publisher's pdf version of record to the Research Information System (RIS) and CRONFA as soon as possible after publication.

The open access policy stipulates that all publications arising from UKRI funded research must either be available as immediate open access (gold route) or a copy of the author's accepted manuscript must be placed in the repository, Cronfa with an acceptable embargo period and licence (green route). 

What licenses are compliant with the UKRI(RCUK) OA policy? Updated

  • Gold - (immediate open access): Where an APC is paid, it is a requirement that the licence applied is      CC-BY.
  • Green - (deposit of the final accepted manuscript in a repository, usually with an embargo): The RCUK preference is for CC-BY, however, the formal requirement is that the licence places no restriction on non-commercial reuse, including non-commercial text-and data-mining. The licence should also allow for the sharing of adaptations of the material. This means a CC-BY-NC licence, or equivalent is acceptable. A CC-BY-NC-ND licence is not compliant.
  • Embargo periods of 12 months are permissible for Arts, Humanities and Social Science journals and 6 months for Science, Technology, Engineering and Medical Journals for authors choosing the green route. Please visit the Swansea University Open Access Policy for information.
  • Open Government Licence (OGL)-Crown Body employees.

Open Access Costs for Unfunded Research
For requests that do not qualify for support from the grant approach your College to enquire if funding is available for gold open access. The university does not maintain a centrally administered APC fund.

  • For 2017/18 this institution is expected to make a minimum of 75% gold or green papers available via open access.

 updated  April.2018

Publisher Discounts

MDPI (Multidisciplinary Digital Publishing Institute)

An Open Access publisher across all disciplines
Standard APCs variable cost
Institutional Membership: 10% discount for all Swansea University corresponding authors

In the MDPI submission system, authors must select Swansea University to get a 10% discount. You will be asked to confirm if you are eligible for RCUK funding. If you are not eligible you will still receive the discount but will need to pay the APC from your own budget or grant.  For RCUK financial support apply in the first instance using the Swansea University RCUK gold APC online form.


RCUK authors who require financial support to pay the discounted APC should submit a request in the first instance using the Swansea University RCUK gold APC online form.

All authors based at Swansea University are entitled to a discounted rate of £200. All submitting authors are alerted to the fact that the SAGE Choice option exists for a title when they are sent an acceptance email, and again when they are sent the Contributors Agreement to authorise.  If they follow the link provided by either of these forms they will be directed to a SAGE Choice Invoice Template. 

Deal applies to papers at the point of acceptance for publication:
On acceptance of your article enter the code, WHEEL2017 into Sage's Publishing Agreement form in the “University / Institution Account Code” field. Select the CC-BY licence option in this form. Please return the SAGE Choice Invoice Template to the relevant email address at SAGE as instructed on the form.  An invoice for the discounted rate of £200 will be raised.

This deal only applies to the titles that are in the SAGE Choice Scheme and in SAGE Premier until December 2018. 


Springer Open Access Agreement for UK authors (institutional member) - eligible Open Choice subscription based titles can be published for free via the Springer Compact Agreement. The corresponding author may apply using the Springer portal (My Publication) which will initiate an approval process between the university and the publisher. There is no need to complete a request via the Swansea University RCUK APC online form.


Wiley Open Access Services: institutional members may request access to the discounted pre-payment scheme for RCUK funded papers.

Upon acceptance for publication please apply for financial support in the first instance using the Swansea University RCUK gold APC online form.

If approved, you may initiate the Wiley open access order via the OnlineOpen  mechanism. This will trigger a completion process between the university and the publisher. Detailed Wiley author guidance here (updated January 2018).


Library Research Support
Information Services & Systems (ISS)
Swansea University
Singleton Park
United Kingdom

Telephone: +44 (0)1792 604567